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How to Order a Birth Certificate Online

You’ll need a certified birth certificate for a first passport, a REAL ID or a name change. Here’s the fastest legitimate way to order one, what it costs, and the look-alike sites to avoid.

By the Paperwork Hero editorial team
· Updated Nov 2026
· Checked against state vital records offices
The short answer

Order from your birth state’s vital records office, either directly or through VitalChek, the official online vendor many states use. You’ll pay the state’s certificate fee (often $20–$34) plus a processing fee of roughly $7–$13, and shipping.

Avoid unofficial sites
Some states, including Pennsylvania, warn that unauthorized websites just convert your order into a paper application, adding cost and delay. Check your state vital records office’s website for its authorized vendor before you pay.
Rank
Option
Rating
Cost
Why it stands out
★ OUR RECOMMENDED ROUTE
1
VC
VitalChek
Official state vendor
4.5
★★★★★
Very good
State fee + ~$7–$13
+ shipping
✓ Authorized by many states
✓ Order online 24/7
✓ Expedited shipping option
Order online →
Faster than mailing a form
2
ST
Your state office, by mail
Cheapest
Free route
state fee only
State fee
no processing fee
Mail orders can take weeks
3
IP
In person
Same day, some offices
Free route
state fee only
State fee
+ travel time
Only if you live near the right office

How to order, step by step

1
Find your birth state’s vital records office
~2 min

You order from the state (or sometimes county) where you were born, not where you live now.

2
Choose its authorized online vendor
~1 min

The state’s website lists it; in many states that’s VitalChek.

3
Verify your identity
~5 min

Enter your details and prove you’re eligible, usually the person named, a parent or a legal representative.

Tip: Some states ask for a notarized form. Notarize can do it online.
4
Pay and pick shipping
~2 min

Choose standard mail or expedited shipping. Fees are usually non-refundable, even if the record isn’t found.

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G+
GOV+
★ 4.8 Hero Score

Once you have your certificate, GOV+ guides you through the Social Security and passport updates and checks them before you submit.

Start my name change
🎁 $30 off first application

Birth certificate FAQs

How much does a birth certificate cost?

It depends on your birth state: often $20 to $34 per certified copy, plus about $7 to $13 if you order online, and shipping.

How long does it take?

Online orders often ship within days to a couple of weeks depending on the state. Mail orders can take several weeks or longer.

Can I use a photocopy for a passport or REAL ID?

No. You need a certified copy issued by the vital records office.